Job Details

PDC FISCAL ASSISTANT – ID# 224202. 

CLOSING DATE: April 8, 2024, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first). 

INQUIRIES:  Scott Okada 808-891-0525 (Maui). 

Please apply directly on the RCUH website to be considered for the position.

Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Disaster Center (PDC), located at the Technology Park in Kihei, Maui, Hawai‘i. Telework (from employee`s residence city and state) may be permissible subject to review and approval by Principal Investigator and RCUH. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. 

MONTHLY SALARY RANGE:  $3,500 - $4,500/Mon. 

DUTIES:  Coordinates PDC accounts payable approval and processing. Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports. May prepare drafts of fiscal, procurement, and travel documents. Schedules and coordinates collection of timesheets and related documents. Ensures compliance with the Research Corporation of the University of Hawai‘i (RCUH) and PDC timekeeping procedures. Conducts timekeeping audits and reports results to management for corrective action. Establishes, maintains, and updates files, databases, records, and/or other documents. Develops and maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports, such as payroll time sheets, sick and annual leave documents, purchasing and employment documents, and/or stock and capital equipment inventories. Composes, edits, and proofreads correspondence and/or memoranda utilizing online web-based administrative/electronic forms, reports, and processes, using knowledge of established department/division policies. Prepares a range of administrative documents. Will work with PII and confidential information. 

PRIMARY QUALIFICATIONS: 

EDUCATION

Bachelor`s Degree from an accredited four (4) year college or university.

EXPERIENCE

Three to five (3-5) years of experience directly related to the duties and responsibilities specified.

KNOWLEDGE

Strong knowledge of Adobe Acrobat and Microsoft Office365 programs [e.g. Outlook, Excel, Word, Teams]. Knowledge of general accounting principles. Knowledge of supplies, equipment, and services ordering and inventory control. Knowledge of travel/lodging planning and scheduling.

ABILITIES & SKILLS

Ability to communicate effectively, both verbally and in writing. Ability to work well with a diverse team. Strong organizational and record maintenance skills. Strong attention to detail. Ability to research vendor service and product data, summarize information, and prepare reports. Ability to manage and meet multiple deadlines, analyze and solve problems, and make administrative/procedural decisions and judgments. Ability to work independently under minimal supervision. Ability to effectively conduct work remotely (e.g., telework) as applicable. Post Offer/Employment Condition: Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire and re-certify every twelve (12) months.

POLICY/REGULATORY REQUIREMENT

As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.   Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.). 

SECONDARY QUALIFICATIONS:   

Knowledge of UH/RCUH policies and procedures. Experience using computerized or online fiscal accounting systems. Experience using various electronic communication tools e.g. Outlook, Teams, Slack, etc. Knowledge of and work experience in government accounting and fiscal operations.

APPLICATION REQUIREMENTS: Please go to www.rcuh.com and click on “Job Postings.” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh_recruitment@rcuh.com. If you have questions on the application process and/or need assistance, please call (808)956-7262. Please visit https://www.rcuh.com/document-library/3-000/benefits/rcuh-benefits-at-a-glance/ for more information on RCUH`s Benefits for eligible employees.

RCUH`s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i. 

RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.