Job Details

Position Summary

The Receptionist is responsible for receiving and directing visitors, vendors, clients, and customers to appropriate locations and parties. Notifies personnel of visitor arrival. May operate a single or multiple position telephone switchboard.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner
• Performing related clerical work such as typing, filing, and sorting mail distribution
• Using applicable software programs to create inventories, letters, and other business-related documents
• Preparing shipping labels and ordering FedEx and UPS pickups and deliveries
• Reserving and ensuring conference rooms are organized and tidy
• May coordinate travel arrangements and process firm bills for approval/payment
• Providing administrative support when needed
• Managing and ordering office supplies
• May coordinate businesses lunches and other related duties
• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Reception experience (or equivalent customer related ability)
• Proficient in Microsoft Office, specifically Excel, Word, and PowerPoint
• Customer relationship skills