Job Details

Account Clerk (Fiscal Associate)

  2019-04-10     University of Hawaii Foundation     1314 South King Street, Suite B  
Description:

Position Summary

The Fiscal Associate will assist with the accounts payable/receivable functions in the fiscal services department.

Reports To

Accounts Payable Supervisor

Essential Functions

  • Timely processing of purchase order transactions by verifying the availability of funds, proper authorization and appropriate documentation. Perform data entry to print and encumber purchase orders. Verify receipt of items and process purchase order for payment. Follow up on outstanding purchase orders, respond to inquiries from vendors or account administrators.
  • Timely processing of check request forms. Responsible in ensuring that funds are available, proper authorization and documentation received to process request and verify that the account validates each expenditure.
  • Print and distribute checks on a weekly basis.
  • Assist account administrators, vendors and/or staff with fiscal inquiries.
  • Distributes incoming mail for fiscal department when student(s) are not available.
  • Process cash receipts deposits.
  • Assist with managing notes receivables.
  • Greet and service walk-ins and answer phones in a friendly and professional manner.
  • Perform other duties as assigned.

Evaluation

The Fiscal Associate will meet annually with his/her supervisor to put in place a plan for the year. At the end of each year, the Fiscal Associate and his/her supervisor will review progress toward the annual goals.

Qualifications

  • Minimum 2 years of related work experience.
  • Must be highly organized, detail-oriented, self-motivated and have good interpersonal skills.
  • Must have good time management skills.
  • Must be dependable.
  • Ten-key by touch.
  • Familiar with Microsoft Office, proficient in Word and Excel.
  • Able to work under deadline pressures.
  • Must be able to multi-task and meet deadlines.
  • Must be able to read, comprehend and apply policies of the Foundation to work.
  • Excellent telephone and oral communication skills.
  • Able to work in a fast paced environment.
  • Knowledge of basic accounts payable & general ledger concepts is desirable.
  • Must reflect and represent the organization’s values which are teamwork, accountability, service, trust, integrity and excellence.

Working Conditions

The Fiscal Associate will work in an office environment and will need to sit for extended periods while either working at a computer or performing desk work. Based at the  University of Hawaii Foundation’s principal office located at 1314 S. King Street, Suite B. At times, the Fiscal Associate may be asked to work weekends or evenings.

To Apply

Applicants must submit a letter of interest that provides evidence of the qualifications, a resume, and the names, addresses and telephone numbers of at least three professional references to humanresources@uhfoundation.org.

THE UNIVERSITY OF HAWAII AND THE UNIVERSITY OF HAWAII FOUNDATION

The primary purpose of the University of Hawaii’s 10-campus system is to provide an environment in which faculty and students can discover, examine critically, preserve, and transmit the knowledge, wisdom, and values that will help ensure the survival of the present and future generations with improvement in the quality of life.

The University of Hawaii Foundation, a nonprofit organization, raises private funds to support the University of Hawaii System. Our mission is to unite our donors’ passions with the University of Hawaii's aspirations to benefit the people of Hawaii and beyond. We do this by raising private philanthropic support, managing private investments and nurturing donor and alumni relationships. Please visit www.uhfoundation.org.


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