Job Details

Administrative Assistant
Location: Kapolei – Campbell Industrial Park
Schedule: Full-Time, Monday–Friday
Pay: $18–$19/hr during training; $20–$21/hr after 3-month probation (higher rate may be considered for experienced applicants)
Benefits: Medical, Paid Vacation, Holiday Pay, 401K Match, Profit Sharing, Annual Performance Review

About Us

Allied Security Fence is a respected contractor specializing in commercial, industrial, and government projects. We are looking for a dependable Administrative Assistant to support our office team with clerical, data entry, and project administration tasks. This position is ideal for someone who enjoys organization, accuracy, and helping keep daily operations running smoothly.

Position Summary

The Administrative Assistant provides essential office support, including filing, data entry, document processing, and project setup. This role also assists with payroll checks, invoice documentation, and general administrative tasks.

This position offers hands-on experience in construction office administration with opportunities to grow as part of a supportive team.

Key Responsibilities

• Maintain and organize electronic and paper filing systems
• Assist with data entry, updating project databases, and general recordkeeping
• Support project setup, documentation, and closeout
• Assist with invoice package preparation (HCE, Trust Fund, CPR, etc.)
• Support daily and weekly payroll checks and initial processing
• Provide general office support, including monthly audits and special projects

These responsibilities involve a mix of clerical tasks, administrative support, and project coordination assistance.

Required Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational skills and high attention to detail
• Ability to manage multiple tasks and follow established procedures
• Clear written and verbal communication skills
• Customer service oriented and dependable
• Ability to work independently after training

Preferred Qualifications (Not Required)

• Prior administrative, clerical, or office assistant experience
• Experience with QuickBooks, BusyBusy, or construction admin tasks

Work Environment

• Office setting located in Campbell Industrial Park
• Fast-paced, team-oriented environment
• Daily interaction with office staff, supervisors, and project managers