Job Details

Administrative Assistant/Bookkeeper 

Position Summary:

Full-time exempt position. Looking for a candidate with strong administrative, office operations, and bookkeeping/accounting skills for a busy environmental and engineering consulting firm in Kailua, HI.

This position does not offer remote hours. Candidate must work from the company office in Kailua, HI. Parking is provided. Company hours Monday to Friday, 8:00 am to 5:00 pm.

Primary and Essential Responsibilities:

• Manage all travel for the company (neighbor-island). Book, log, and track employee travel, manage per diem, input receipts, and manage corporate accounts.
• Bookkeeping and accounting duties; manage all incoming vendor bills and statements (coding/entry to BQE CORE database), credit card transaction and bank deposits. Assist with expense receipts verification, account reconciliations, and invoicing.
• General administrative and clerical support for day-to-day office operations; reception/front office duties, manage VoIP programming, distribution of mail/packages, manage supplies, and additional tasks as assigned.
• Administrative and project support, including, but not limited to, proofreading, word processing, preparing and reviewing spreadsheet tables, copying, collating, binding reports, and additional project tasks as directed.

Minimum Requirements:

• Education.
  • High school diploma or equivalent.
• Job Experience.
  • Minimum 3+ years of in-office work experience related to the primary and essential responsibilities.
• Skills/Knowledge.
  • Competent with general office tasks.
  • Basic knowledge of bookkeeping and accounting.
  • Good decision-making, problem-solving, and time management skills.
  • Basic knowledge of Microsoft Office programs. (Outlook)
  • Able to learn and use other software and web-based business services essential to this position.

 Salary is based on a combination of knowledge, skills, and experience.

Employee Benefits:

Paid Medical Insurance, Parking Allowance, 401(k) Retirement, Profit-Sharing Plan, Paid Vacation, Sick, and Holiday.

Hawaiʻi residents preferred

Forward a cover letter and resume to esi@esciencei.com.