Job Details

Job Title: Administrative Manager (ADM) 

Hours: Full-Time preferred, part time optional 

Starting Pay: Compensation is commensurate with experience and responsibilities. 

Duration: Long term 

Location: Hybrid- Ko Olina O`ahu Office & Remote Work. 

Join a high-performing, action-oriented team restoring Hawaiʻi`s degraded reefs. Kuleana Coral Restoration (KCR) is an Oʻahu-based nonprofit leading hands-on reef restoration, coral outplanting, and community-driven conservation efforts across Hawaiʻi. We don`t just study problems — we implement solutions. Our programs combine cultural values, cutting-edge science, and local leadership to regenerate marine ecosystems and strengthen coastal communities.  For more information on Kuleana Coral Restoration, please visit www.kuleanacoral.org  
 

Job Summary:  

The Administrative Manager is responsible for various administrative tasks including maintaining systems and procedures for the organization. They will ensure the proper insurance policy maintenance and abide by all state and federal compliance rules. The ADM is responsible for all financial tracking including but not limited to payroll, billing, budget preparation and reporting, and general finances. They will work closely with outside contractors, vendors, and employees of Kuleana Coral Reefs (KCR) to ensure all administrative tasks are completed and compliant. The Administrative Manager reports directly to the Chief Operations Officer and coordinates with other program managers as needed.  
 

Primary Responsibilities: 

• Plan and coordinate administrative systems to improve operations and function 
• Maintain records and back up of important documents 
• Manage organization`s master schedule and track deadlines 
• In charge of all accounting functions including payroll 
• Assist in department budget preparation  
• Monitor and manage accounts payable (contractors, utilities, etc.) 
• Monitor and help track grant and permit deadlines and deliverables 
• Manage all insurance policies  

Secondary Responsibilities include but are not limited to: 

• Manage incoming donations and outgoing acknowledgement letters and gifts 
• Help to initiate and coordinate goals, deadlines, and projects 
• Monitor inventory of supplies and help with purchasing of new material 
• Represent or speak on behalf of KCR at public or professional events as requested  
• Interact with stakeholders, media, and the public, on behalf of KCR 

Required Qualifications/Skills: 

• At least two (2) years of management experience 
• Knowledge of accounting and budgeting (QuickBooks) 
• Ability to multitask and problem solve 
• Effective written and oral communication skills 
• Experience with scheduling and planning 
• Excellent organizational skills and attention to detail 
• Administrative writing and reporting skills 
• Self-starter with ability to work in a team environment with demonstrated ability to build relationships with management, colleagues, and external partners 
• Excellent time management skills with a proven ability to meet deadlines 
• Strong supervisory and leadership skills 
• Ability to prioritize tasks and to delegate them when appropriate 
• Ability to function well in a high-paced and at times stressful environment 
• Interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner 

Preferred Qualifications/Skills: 

• Experience in grant writing and reporting  
• Knowledge of permitting, insurance, and other compliance rules and regulations 
• Knowledge of 501(c)3 nonprofit systems and requirements 
• Ability to sit for prolonged periods at a desk and work on a computer for data input and processing  
• Knowledge of issues confronting coral reef conservation 
• Interest and basic familiarity with Hawaiian cultural knowledge and traditional practices 

If you have experience in nonprofit operations, budgeting, or compliance — and want your work to directly support coral reef recovery in Hawaiʻi — we`d love to hear from you. 

To apply or inquire, please email a brief introduction and résumé to: 
blake@kuleanacoral.org (CC: alika@kuleanacoral.org) 
 

We are looking to fill this position ASAP. We will begin conversations with qualified applicants immediately, so early inquiries are encouraged. Mahalo for your interest in helping us protect Hawaiʻi`s future, one reef at a time.