Job Details

Administrative Assistant/Bookkeeper 

Position Summary:

Full-time exempt position. Looking for a candidate with strong administrative, office operations, and bookkeeping/accounting skills for a busy environmental and engineering consulting firm in Kailua, HI.

This position does not offer remote hours but we are open to a possible flex schedule, based on skills and experience. Candidate will work from the company office in Kailua, HI. Free parking is provided. Company hours Monday to Friday, 8:00 am to 5:00 pm. 

Primary and Essential Responsibilities:

• Manage all travel for the company (neighbor-island). Book, log, and track employee travel, manage per diem, input receipts, and manage corporate accounts.
• Bookkeeping and accounting duties; manage all incoming vendor bills and statements (coding/entry to BQE CORE database), credit card transaction and bank deposits. Assist with expense receipts verification, account reconciliations, and invoicing.
• General administrative and clerical support for day-to-day office operations; reception/front office duties, manage VoIP programming, distribution of mail/packages, manage supplies, and additional tasks as assigned.
• Administrative and project support, including, but not limited to, proofreading, word processing, preparing and reviewing spreadsheet tables, copying, collating, binding reports, and additional project tasks as directed.

Minimum Requirements:

• Education.
  • High school diploma or equivalent.
• Job Experience.
  • Minimum 3+ years of in-office work experience related to the primary and essential responsibilities.
• Skills/Knowledge.
  • Competent with general office tasks.
  • Basic knowledge of bookkeeping and accounting.
  • Good decision-making, problem-solving, and time management skills.
  • Basic knowledge of Microsoft Office programs. (Outlook)
  • Able to learn and use other software and web-based business services essential to this position.

 Salary is based on a combination of knowledge, skills, and experience.

Employee Benefits:

Paid Medical Insurance, Parking Allowance, 401(k) Retirement, Profit-Sharing Plan, Paid Vacation, Sick, and Holiday.

Hawaiʻi residents preferred

Forward a cover letter and resume to esi@esciencei.com.