Job Details

Administrative/Project Specialist

Point32Health is a leading health and wellbeing organization, delivering an ever-better personalized health care experience to everyone in our communities. At Point32Health, we are building on the quality, nonprofit heritage of our founding organizations, Tufts Health Plan and Harvard Pilgrim Health Care, where we leverage our experience and expertise to help people find their version of healthier living through a broad range of health plans and tools that make navigating health and wellbeing easier.

Harvard Pilgrim Health Care Institute is currently seeking a highly motivated Administrative/Project Specialist to join the Therapeutics Research and Infectious Disease Epidemiology group (TIDE) within Harvard Medical School's Department of Population Medicine. TIDE is the home of several large, complex, multi-institutional research initiatives that support major national public health activities. Our mission is to improve health care delivery and population health in partnership with health plans, delivery systems, and public health agencies.

The Administrative/Project Specialist will be responsible for providing organizational and administrative support for several faculty and key team members. Successful candidates are highly detail-oriented, self-motivated, and have experience managing multiple high priority tasks. This position requires the ability to anticipate the needs of TIDE staff and faculty and to work both independently and as part of a team. This is an ideal opportunity for those interested or looking to gain experience in a public health or academic research setting. Prior experience in these areas is a plus but not required.

Key Responsibilities/Duties – What You Will Be Doing

• Oversee faculty members' calendars and maintain their CVs and other support documentation.
• Provide general administrative support for faculty and key team members, including drafting communications, creating slide decks, coordinating travel arrangements, and preparing and tracking expenses and purchase orders.
• Assist Investigators and Project Managers with grant application submissions, including scheduling meetings, preparing budget documentation, updating biosketches, and supporting other administrative pieces of proposals and grants.
• Arrange, coordinate, and facilitate virtual and in-person meetings and events; assist team members with planning and implementation of TIDE events and activities.
• Work on special projects as needed.
• Other duties and projects as assigned.

Qualifications – What You Need To Perform The Job

• Bachelor's degree preferred or comparable professional work experience.
• Proficiency with various software packages, including Adobe, Microsoft Word, Excel, Access, Power Point, and other desktop tools.
• Excellent attention to detail, highly organized and able to handle multiple tasks simultaneously.
• Good interpersonal skills; solid written and oral communications skills.
• Resilient, collaborative, flexible, innovative.

Working Conditions And Additional Requirements:

• Must be able to work under normal office conditions and work from home as required.
• Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations.
• May be required to work additional hours beyond standard work schedule.

Salary Range: $25.83 -$38.74

Compensation & Total Rewards Overview: The annual base salary range provided for this position represents a range of salaries for this role and similar roles across the organization. The actual salary for this position will be determined by several factors, including the scope and complexity of the role; the skills, education, training, credentials, and experience of the candidate; as well as internal equity. As part of our comprehensive total rewards program, colleagues are also eligible for variable pay. Eligibility for any bonus, commission, benefits, or any other form of compensation and benefits remains in the Company's sole discretion and may be modified at the Company's sole discretion, consistent with the law.

Point32Health offers their Colleagues a competitive and comprehensive total rewards package which currently includes:

• Medical, dental and vision coverage
• Retirement plans
• Paid time off
• Employer-paid life and disability insurance with additional buy-up coverage options
• Tuition program
• Well-being benefits
• Full suite of benefits to support career development, individual & family health, and financial health

We welcome all. All applicants are welcome and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Scam Alert: Point32Health has recently become aware of job posting scams where unauthorized individuals posing as Point32Health recruiters have placed job advertisements and reached out to potential candidates. These advertisements or individuals may ask the applicant to make a payment. Point32Health would never ask an applicant to make a payment related to a job application or job offer, or to pay for workplace equipment. If you have any concerns about the legitimacy of a job posting or recruiting contact, you may contact TA_operations@point32health.org.