Job Details

Administrative Assistant
JOB SUMMARY
The Administrative Assistant position described in this job summary is assigned to Plant Gaston.
Responsibilities include general administrative support including, but not limited to the following:

• Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
• Perform timekeeping and attendance reports accurately
• Process employee expense reports for covered and non-covered personnel
• File; Order office supplies
• Coordinate travel arrangements
• Schedule and coordinate logistics for meetings
• Gather data, compile information, and prepare reports
• Maintain departmental record retention
• Support all plant and department Safety initiatives
• Maintain Client Linc phones including repairs and replacements
• Contact for vendor regarding copier/printer repairs
• Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
• Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
• Order flowers for sickness or bereavement for departmental time groups
• FMLA contact for departmental time groups
• Verify contractor timesheets by using Tableau and verifying backup documentation
• Backup for all Admin Assistants in other departments
• Provide superior customer service to all internal and external customers

Job Experience & Education:

• High school diploma or equivalent is required
• Two-year degree or vocational school/certification is preferred
• 0ne to Five years' administrative experience required
• SHIPS, PeopleSoft, or other people management software experience preferred
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• ccounts Payable experience is preferred
• Experience with timekeeping systems preferred
• Experience working with union employees in a plant environment is preferred
• Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities:

• Positive attitude and ethical behavior
• Capacity to properly manage sensitive information and maintain confidentiality
• Ability to make administrative/procedural decisions and judgments
• Detail oriented and multi-tasking ability
• Skilled in organizing resources and establishing priorities
• bility to create, compose and edit written materials
• Ability to interact well with all levels of employees and management
• Effective written and verbal communication skills

• Behavioral Attributes:
  Provide excellent customer service. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers. Take personal responsibility/ownership for assignments to ensure tasks are fully met. Be a team player. Display a commitment to safety and compliance.

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."