Job Details

Role Summary

The purpose of this position is to provide uniform and equitable allocation of available manpower for available
work in accordance with Allocation Rules and special directives of the Sub-Steering Committee and/or the Area
Managers. The duties in this position may range from resource allocation, reports generation and time tracking.
This position works up to 40 hours weekly on a specific assigned shift. The employee is responsible for accurate
and timely completion of the principal responsibilities listed below.

Responsibilities and Duties

• Daily phone contact with client and jointly operated dispatch halls.
• Maintaining professional and cooperative working relationships with all Union dispatchers and client in
  the Port.
• Preparing and completing daily allocation worksheets for each shift, office manpower report, and weekly
  Coast manpower reports.
• Running and transmitting Foreman check-in requests.
• Updating work summary log and record all vessels, berth, companies, arrival and departure times, and
  gang utilization for all shifts on each vessel.
• Ensuring industry Allocation Rules are properly and uniformly applied and enforced, ensuring that cuts
  to vessels are appropriately made in the event of manpower shortages
• Preparing and authorizing weekly payrolls from joint dispatchers.
• Maintaining daily logs and records, including transcribing the joint dispatch hall tape twice per day.
• Maintaining and updating Excel spreadsheets.
• Occasionally participating in industry meetings.
• Filing and maintaining records.
• Working to support Administrative Specialists with other duties as assigned.
• Maintaining and supporting ISO standards through creation and updating of documentation and
  compliance with all security standards.
• Regular internal communications to include e-mail and other professional correspondence. A high degree
  of accuracy is required for communication between the client and Integreon offices.
• Weekly or daily reporting requirements provided by client instruction. Reports may take place on client
  software or other required programs. Updates will be maintained as often as requested or defined by
  client instruction. Secretarial correspondence not otherwise defined to include all letters, legal
  correspondence and all other written or transcribed information.
• Monitoring email inbox for incoming projects and setting up projects in workflow management tool.
• Other duties as assigned.

Required Skills/Abilities

• Must be able to function in an accurate and professional manner while performing duties in high-stress
  environment.
• Must possess exceptional written and oral communication skills.
• Must be able to demonstrate expert level skill in using Microsoft Office suite of products for word
  processing, spreadsheet and database, as well as Adobe Acrobat and industry specific software.
• Previous experience or ability to learn Oracle
• Must have the ability to operate standard office equipment, such as telephones, personal computers,
  office machines and adding machines.
• Must have the ability to multi-task and oversee multiple projects at any given time, as well as perform
  accurately under time pressures and constraints.
• Must be able to maintain confidential information and work in a fast paced, dynamic and creative
  organization.
• Must possess the ability to communicate effectively with employees, union hall representatives, and
  customers in a friendly, pleasant manner.
• Must possess skills of a detailed oriented, well-organized, self-motivated, problem solver who can workindependently.
• Must be able to operate with confidential information, be an excellent record keeper, and process the
  position requirements with little direction

Education and Experience

• 1-2 years of computer related experience
• 4-year degree or certification in office related work, or a minimum of 4-5 years of office related work experienc

Benefits

Health, vision, dental, 401k, PTO and tuition discount

Company Information

Company Information
Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms,
corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally
service a comprehensive range of client needs that require scale and expertise, enabling clients to become more
operationally efficient. Integreon works with corporations and law firms who rely on our team's experience and expertise in documents, administrative and business services. With delivery centers on three continents, Integreon
offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an
exceptional position.
We are One. We are On.
Follow us
Visit us at www.integreon.com

Pay Range

USD $17.00 - USD $18.00 /Hr.