Job Details

Job Title: Administrative Specialist II
Location: Charlotte, NC 28202 (Hybrid)
Duration: 15 Months+

Job Description:
Provide administrative support for the ADMS Program's stakeholder engagement activities. Candidates must have developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. 5+ years' experience. Additional duties include providing logistical support, such as meal ordering, access management, hotel and flight coordination, liaising with on-site administrative support, and other logistical needs for ADMS Program team members for on-site events like software deployments, working sessions, and big room planning events. This resource may also be needed to support the facilitation of said events, including development of meeting material, room or site preparation, or assisting the primary meeting owner with ensuring all needs are addressed heading into the event. This resource will also assist the Program Director and other key personnel in scheduling of meetings and other events. Some travel will be required to support these on-site events, anticipated at approximately once per quarter.

Relative to the job this contractor will be performing, please answer the below questions:
1. Will this worker be performing any physical labor? Limited - related to moving supplies and food on a cart into and within office buildings
2. Will this worker be required to wear PPE (Personal Protective Equipment)? No
3. If so, what kind? NA
4. Will this worker work in the field, plant, lab or office environment? Office
5. Will this worker encounter any hazardous work conditions? If so, please explain. No
6. Will this worker be required to lift as part of their duties? If so, how many pounds on average? 10 pounds
7. Will this worker be required to climb ladders? If so, what is the height of the ladder? No
8. Will this worker be required to use any machinery? If so, what kind? No
9. Will this worker be required to drive as part of their duties? If so, what is the radius of the miles driven on average? Limited local driving required. Driving may be required for travel to other **** locations in support of project work.

Qualification Assessment
Must Have
Education Requirements
High School Diploma/GED
Yes
Mobility Classification
Hybrid teammates