Job Details

Job Title: Senior Administrative Assistant
Location: Beaverton, OR
Duration: 12 months
Pay Range: $(28.16 - 30.00)/hr on W2 all-inclusive without benefits
Hybrid: Mon - Thur onsite, Fri remote

Job Description:
• Education is not required, experience matter more

Non-negotiables - Top 3 skills:
• Calendaring is essential (must be excellent in outlook & complex calendars)
• Experience working with higher level people and diverse groups
• Event planning and coordinating travel with be huge for this role, candidate must be able to handle a fast pace environment
• Previous client experience is required.

As our Senior Administrative Assistant, you will support the:
• Sr Director Firstline+
• Additional Sr Directors will vary while covering leaves for two current Sr. Administrative Assistants.

WHO WE ARE LOOKING FOR
• We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment.
• You have a high learning agility, strong organization skills and high attention to detail.
• Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion.
• You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

WHAT YOU BRING:
• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 3 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Previous Nike work experience is a plus
• Ability to occasionally work outside of core business hours

WHAT YOU'LL WORK ON
• You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles.

These duties will include but not limited to the following:
• Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
• Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
• Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
• Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
• Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
• Communications - Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
• Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
• Budget Tracking: may assist leader with tracking of expenses
• POs: create purchase orders
• Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
• Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exists.