Job Details

Division Assistant (Administrative Specialist 2) Hybrid Remote Work Opportunity

At the Oregon Department of Energy, we're helping shape the state's energy future. Our team is dedicated to keeping Oregon on the leading edge of renewable energy and efficiency while supporting energy innovation, investment, equity, and resilience. From helping Oregonians save energy at home to overseeing the state's interests in the world's most extensive environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and money, and with other agencies and stakeholders on meeting the challenges of climate change. Oregon is one of the most energy-efficient states in the country, routinely landing near the top of annual national rankings. ODOE is committed to helping Oregon remain an energy leader, and that starts with hiring engaged team members ready to deliver for all Oregonians.

The Energy Development Services (EDS) Division administers grant programs to tribes, businesses, households, nonprofits, and the public sector to help Oregonians implement conservation, energy efficiency, resilience, and renewable energy projects. Current programs include the Solar + Storage Rebate Program, the Community Renewable Energy Grant Program, the Energy Efficient Wildfire Rebuilding Program, two heat pump programs, and a new federally funded Grid Resilience program. This Division is also responsible for overseeing the close-out of legacy incentive programs and related projects, including the Small-Scale Energy Loan Program.

We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are.

What You Will Be Doing

You will serve as the primary administrative assistant to the Assistant Director of the Energy Development Services Division, providing essential support in a dynamic, fast-paced environment. You'll manage scheduling, prepare meeting materials, coordinate program support activities, and help ensure operational continuity across the division and cross-divisionally by providing administrative support to agency management on behalf of their respective programs.

This role is an excellent opportunity for a motivated administrative professional who thrives on organization, enjoys working collaboratively, and is passionate about public service.

Work Location

This position is eligible for a hybrid-remote work schedule. The work schedule is Monday- Friday, 8:00 AM-5:00 PM. The successful candidate will work in-person at the central workplace located at 550 Capitol St. NE in Salem, Oregon, every Thursday and Friday, as well as during pre-scheduled in-person all-staff meetings. The position may also be required to work at the central workplace on a more frequent basis with advance notice, as needed.

What's In It For You

• You will be a member of a diverse team built on collaboration and support.
• Full medical, vision, and dental benefits.
• Paid sick leave, vacation leave, personal leave, and 11 paid holidays per year.

This is a full-time, limited-duration position that is not represented by a union. The current appointment is scheduled to end June 30, 2029. This position could end at any time or depending on funding, could be extended or become permanent. Limited-duration positions are benefit-eligible positions with a designated maximum length of service.

What We Are Looking For

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; -OR- An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; -OR- An equivalent combination of education and experience.

Desired Attributes

We're seeking candidates who bring a collaborative mindset, strong attention to detail, and commitment to equity. Competitive applicants will also demonstrate:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PDF tools, and virtual meeting platforms such as Microsoft Teams, Zoom, or Webex.
• Proficiency in entering and tracking data accurately across systems or databases to support program operations and reporting needs.
• Experience delivering excellent customer service in a professional office setting, with the ability to communicate clearly and respectfully with diverse stakeholders.
• Experience preparing, editing, and maintaining reports, including the ability to research information and present it clearly and accurately.
• Ability to prepare for and support meetings or events, including developing agendas, drafting and distributing meeting materials or minutes, and coordinating logistics for virtual and in-person environments.

Studies have shown that women, trans, non-binary, Black, Indigenous, and other People of Color are less likely to apply for positions unless they believe they meet all the desired attributes. We are most interested in finding the best candidate for the position. We strongly encourage candidates to apply, even those who might not believe they possess every one of the desired attributes. Applicants who most closely exhibit the desired attributes will be invited to continue in the application process.

How To Apply

• Click the "Apply" button at the top of this announcement to complete your application.
• Attach a resume and cover letterboth are required. Upload these in the "My Experience" section under Resume/CV.
• Complete all supplemental questions.
• Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. Visit Veterans Resources or call the Oregon Department of Veterans' Affairs at 1-800-###-#### for more information.

Get Noticed

Help your application rise to the top! Don't forget to showcase your amazing skills and experience in your application package that makes you the best candidate for the position. Candidates whose training and/or experience most closely match the requirements and needs of the position and attach all necessary documents will be eligible for an interview. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

Employment will be contingent upon passing a criminal background check.

The Oregon Department of Energy does not provide visa sponsorship, including STEM OPT extensions. Candidates must be authorized to work in the United States without employer sponsorship, both currently and in the future. On your first day of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form to verify your work authorization.

Questions/Need Help?

If you have questions about the recruitment and selection process, or need assistance to participate in the application process, including an accommodation under the Americans with Disabilities Act, please contact Sam Krygier at ...@energy.oregon.gov or call (503) ###-####.

We encourage candidates from diverse backgrounds to apply.

The Oregon Department of Energy is an equal opportunity employer and does not discriminate based on the basis of race, color, national origin, ethnicity, gender, sexual orientation, religion, age, or disability and is committed to workplace diversity.