Job Details

Document Control Specialist

Join a dynamic team as a Document Control Specialist supporting large capital projects such as wind farms, solar, and new generation plants. Manage project documents from creation to closeout, ensuring accuracy, version control, and compliance with standards using systems like Unifier. Facilitate communication between teams and archive final 'as-built' records to prevent errors, delays, and risks.

Responsibilities:

• Support the Project Controls Team in managing document control for multiple large-scale projects, including wind farms, clean air projects, solar, and a combined cycle plant.
• Provide support throughout the full lifecycle of each project, from contract negotiations through project turnover and closeout.
• Attend weekly engineering coordination meetings and liaise closely with the construction manager and project engineering team.
• Assist in the creation of companywide document control processes and procedures.
• Supervise other document control personnel when appropriate.
• Provide Unifier training and support for contractors and co-workers.
• Create and distribute updated reports to ensure all Business Processes (e.g., RFIs, Submittals, Change Orders) are completed correctly and on time.
• Track project delays and associated costs.
• Develop new tracking methods for various project needs, including contract requirements and milestones.
• Create, modify, and troubleshoot Business Processes.
• Create workflows to ensure smooth and efficient transfer of documents and information between contractors.
• Perform system audits to ensure there are no duplicate records.
• Create document packages to support or refute pending change orders.

Essential Skills:

• 3+ years of document controls experience specifically for large EPC-type projects.
• Experience in document controls on large capital/construction projects with multiple phases, scopes, and vendors.
• Proficiency in Unifier.

Additional Skills & Qualifications:

• Highly process-oriented and a rule-follower.
• Experience teaching others how to use Unifier or building document controls processes.
• Energy/utility experience.

Work Environment:

This role offers a remote work environment supporting multiple generation projects. Standard working hours are from 8-4 or 9-5. You will interact with various team members and receive IT/Hardware support. Join a mature organization with a fully built-out and automated Unifier system, where contractors are integral to strategic projects. Enjoy a non-micro-managed setting with opportunities for long-term contract work, PTO, and holidays.

Job Type & Location:

This is a Contract position based out of Madison, WI. Pay and Benefits The pay range for this position is $50.00 - $60.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully remote position.

Application Deadline:

This position is anticipated to close on Feb 3, 2026.

About Actalent:

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.