Job Details

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Execuitve Search is seeking a Legal Secretary/Assistant to join our client's busy State and Federal Litigation Defense division. The ideal candidate will be accustomed to supporting multiple attorneys in a fast-paced, high-volume environment. Experience in insurance defense is a plus.

Key Responsibilities:

Provide comprehensive administrative support to two or more attorneys handling a range of state and federal litigation matters

• .Draft, edit, and proofread legal documents, including pleadings, discovery, motions, and correspondence
• .Prepare and e-file documents with state and federal courts in compliance with the Florida Rules of Civil Procedure.
• Manage and organize case files, documents, and evidence for active cases
• .Coordinate and schedule court dates, depositions, meetings, and other important events.
• Maintain and update attorneys' calendars, ensuring compliance with deadlines and appointments.
• Communicate with clients, opposing counsel, and court personnel in a professional and timely manner.
• Assist with document management and ensure proper filing and tracking of all case-related materials.
• Perform general office tasks, including answering phones, managing emails, and maintaining office supplies.

• Minimum of 5 years of experience working as a Legal Secretary/Assistant at a law firm, with a focus on litigation.
• Experience working with two or more attorneys simultaneously.
• Proficiency in Microsoft Word, Excel, Outlook Email, and Adobe.
• Experience with online court filings (both state and federal courts) in compliance with Florida Rules of Civil Procedure.
• Strong knowledge of calendaring court deadlines and ensuring timely filings.
• Must be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment.
• Ability to work independently with minimal supervision while remaining an integral part of the team.
• Strong written and verbal communication skills.