Job Details

Schedule: Monday-Friday, 9 AM-5 PM
Work Model: Onsite or Hybrid (3 days from home, 2 days in office)

About the Role
We're looking for a proactive, highly organized Administrative Specialist to support the operations of our client. This role is all about bringing clarity, structure, and momentum to a busy operation. You'll manage communication, scheduling, and task flow while anticipating needs and solving problems before they land on the owner's desk.

Key Responsibilities

• Manage the owner's calendar, inbox, priorities, and daily workflow
• Build simple systems and document processes for team wide consistency
• Handle follow ups, reminders, and keep projects moving on schedule
• Communicate professionally with customers, reps, vendors, and internal team members
• Filter issues, solve problems early, and reduce owner interruptions
• Support hiring, onboarding, and general operations tasks
• Make informed decisions independently and keep momentum high

• Highly organized, detail oriented, and self-directed
• Comfortable working with limited guidance, resourceful and solutions focused
• Strong written and verbal communication skills
• Ability to create order from chaos and hold others accountable
• Fast, efficient worker without sacrificing quality
• Skilled at managing people with professionalism, firmness, and tact
• Proficient with technology tools like Google Workspace etc, CRMs, and task management tools

• Experience in construction, roofing, or home services
• Familiarity with CRMs, project management tools, or small business operations
• Prior experience supporting a busy business owner or entrepreneur