Job Details

Information Knowledge Management Specialist

Camp H.M. Smith, Hawaii. The Reserve Integration Program Analyst provides program support and process improvement for the coordination and integration of Reserve component personnel within a large organization. This role supports strategic readiness initiatives, program oversight, and assists in the development, tracking, and reporting of force management activities. The analyst works alongside senior managers to ensure that reserve activations, allocations, and readiness assessments are efficiently managed, contributing to overall organizational effectiveness and agility in addressing operational requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Program Management & Tracking: Maintain and update program trackers for all MARFORPAC Reserve activations (including status of related administrative and planning requirements). Develop and maintain a Feasibility of Support (FOS) tracker to ensure accurate visibility of reserve unit support to exercises. Assist in tracking key readiness metrics for assigned and allocated units.
• Data Management & Reporting: Compile and analyze data related to reserve force utilization, activation timelines, budgetary constraints, and readiness reporting. Prepare regular reports and briefings for the G-3/5 Reserve Integration Officer, senior leadership, and external stakeholders.
• IMA Program Support: Manage administrative aspects of the MARFORPAC G-3 Individual Marine Augmentee (IMA) Program, including optimizing the process to onboard new IMAs, maintaining personnel records, and ensuring compliance with relevant policies. Develop and implement a standardized process to clearly define and communicate IMA Service Component roles and responsibilities, specifically focusing on transition procedures from competition to crisis. Familiarity with readiness assessment and reporting frameworks DRRS-S and/or DRRS-MC.
• Knowledge Management & Information Management: Develop and maintain a centralized repository of relevant policies, procedures, and best practices related to reserve integration, readiness, and GFM processes. Act as a key point of contact for information related to each topic.
• Coordination & Liaison: Assist in coordinating with Marine Forces Reserve (MARFORRES), HQMC, other Service Components, and relevant stakeholders to facilitate reserve force activations, allocations, and readiness assessments.
• Process Improvement: Identify and recommend improvements to existing reserve integration, readiness reporting, and GFM processes to enhance efficiency and effectiveness.
• Documentation: Create and maintain Standard Operating Procedures (SOPs) and other documentation related to reserve integration, readiness, and GFM activities.
• GFM Support: Assist in the development and maintenance of Global Force Management plans and processes, focusing on the integration of reserve component capabilities. Support exercise planning and execution by coordinating reserve unit participation and tracking associated requirements. Experience with SMDS/GSAMPS (formally known as FMT).
• Readiness Assessment Support: Assist in the coordination and analysis of readiness assessments for assigned and allocated units, identifying areas for improvement and recommending higher headquarters' support to unit concerns.

EDUCATION

• Bachelor's Degree in a related field
• 6-8 years of relevant experience
• Active DoD TS/SCI Security Clearance
• Proficiency with Microsoft Office Suite (Excel proficiency strongly preferred).
• Experience in data analysis and reporting.
• Strong organizational skills.
• Minimum of 2–3 years of experience in program analysis, personnel management, or related field.
• Excellent communication and interpersonal skills for coordination and reporting.
• High attention to detail and ability to manage multiple simultaneous tasks.
• Ability to develop and manage trackers, databases, and reporting tools.
• Ability and willingness to participate in additional training as required.

EXPERIENCE

• 10+ years of relevant experience in administrative roles
• PMP certification
• Prior experience supporting Reserve or personnel integration programs.
• Knowledge of organizational, military, or government force management principles.
• Experience with process improvement in large-scale or matrixed organizations.
• Experience developing and maintaining SOPs, knowledge management repositories, or organizational documentation.
• Knowledge of Reserve component policies, procedures, or principles is desirable.
• Experience working with force management processes or systems is preferred.
• Demonstrated ability to provide analytic recommendations and write executive-level briefs.

CORE SKILLS/COMPETENCIES

Required Knowledge, Skills and Abilities

• Advanced proficiency with groupware applications (SharePoint, MS Teams) and the Microsoft Office suite (Word, PowerPoint, Excel, etc.).
• Advanced proficiency in written and verbal communication.

WORKING CONDITIONS

• Required to sit for extended periods of time and maintain focus.

SPECIAL POSITION NOTATIONS

• Travel may be required.
• Qualification as an authorized company driver is required.
• All authorized company drivers must have a valid driver's license, current automobile insurance, and a driving record that is acceptable to the company's auto insurance provider.

SECURITY CLEARANCE

• A TS/SCI Clearance is required for this position.

ESTIMATED COMPENSATION

• $120,000 - $160,000

This position description outlines the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The company maintains the right to assign or reassign responsibilities to this position at any time.