Job Details

PRIMARY RESPONSIBILITY
The primary responsibility of an Imaging Clerk is to accurately review, and process vendor
invoices, ensuring that invoices are correctly logged, approved, and processed for payment. The Imaging
Clerk is also responsible to reconcile invoices with purchase orders, resolve discrepancies, and maintain
detailed records for financial audits.
JOB DESCRIPTION
ESSENTIAL DUTIES
You MUST perform the following duties regularly and up to company standards:
• Promptly, courteously and efficiently greet, thank, offer assistance, and meet the needs of all
customers.
• Review vendor invoices for accuracy, ensuring correct details such as amounts, vendor
information, and purchase order references.
• Match invoices to purchase orders and receipts, verifying quantities, prices, and terms.
• Enter invoices into the accounting system for approval and payment processing.
• Communicate with vendors to resolve any discrepancies, issues, or missing documentation related
to invoices.
• Monitor and track the status of outstanding invoices and follow up on approvals when necessary.
• Ensure timely processing of invoices to meet payment deadlines.
• Maintain accurate and organized records of invoices, payments, and related documents for audit
and reporting purposes.
• Assist in month-end closing and reconciliation activities.
• Collaborate with the procurement and accounting departments to ensure smooth workflow and
timely processing.
• Adhere to company policies, procedures and compliance regulations for invoice handling.
• Write up credit claims, damages, overages, and shortages.
• Log invoices in the computer system and distribute it to department supervisors.
• Scan invoices into the computer and input verification of merchandise counts.
NON-ESSENTIAL JOB DUTIES
In order to provide the best possible service to our customers, the following duties are also required on
an as-needed basis, during slow periods, or upon instruction by a supervisor, manager or designated
person-in-charge.
• Scan all damaged and unsalable merchandise; reduce damaged items for sale.
• Pick up packages from the receiving area.
• Maintain a clean warehouse, sweep daily.
• Answer phone calls as needed.
• Assist with quarterly inventory.
• Perform other duties as required or assigned.

QUALIFICATION REQUIREMENTS
Skills and Knowledge: Must have basic math skills, be able to multi task to accomplish work on
time, be able to communicate effectively both orally and in writing with workers, vendors and
management, and be able to work under minimal or no supervision.
Education and Experience: None.
Age Restrictions:
• Must be at least 16 years of age to use a case cutter.
• Must be at least 18 years of age to operate a trash baler, freight elevator, and any power
driven equipment.
• Must be at least 18 years of age and have a valid Driver License to operate a forklift and
company vehicle. Also need to be company certified to operate a forklift.