Job Details

LOCATION: KONA COMMUNITY HOSPITAL

POSITION STATUS: 1.00 | Temporary

SALARY RANGE: BU03 | SR11

SALARY RATE: $43,272 (Annual Salary) based on the Full Time Employment

SHORTAGE DIFFERENTIAL: $3,606

JOB DUTIES:

Surgical Materials Resources

1. Maintains the systematic flow of material resources to surgical anesthesiology service-specific operations in an efficient and effective manner.

a. Orders, receives, stores, and restocks supplies and equipment in collaboration with Specialty Team Coordinators (e.g., urology, ENT, plastics, ortho, endoscopy, eyes, OB GYN), Central Supply Manager, OR Assistant, Medical Staff, and Storeroom.

b. Discusses requirements, specifications, and alternatives to surgeon-related general and service-specific supply and equipment requests as designated by Specialty Team Coordinators, OR Manager, Central Supply, and Medical Staff.

c. Prepares written/verbal requests for quotations for purchase action.

d. Establishes evaluation criteria for surgical equipment, instrumentation, implants, and supplies considered for purchase.

e. Documents equipment repair data and replacement needs, informing supervisors of replacement/loaner and time element involved.

f. Follows up on orders to expedite delivery and minimize expense or to resolve discrepancies or problems in completing a purchasing action.

g. Monitors instrument inventory on a weekly basis.

h. Orders all implants and prostheses on consignment or by established inventory based on the frequency of performed procedures.

2. Assists new employees with learning the location of supplies and equipment.

3. Monitors supply and equipment expenses and forwards information to the Manager for the budget.

4. Follows pertinent policies, operational procedures, and protocols of materials management, and makes recommendations regarding inventory control and management.

5. Participates in committees as requested.

Ordering & Supply Inventory

1. Orders stock and non-stock supplies following hospital protocol when ordering.

2. Prepares purchase orders and is responsible for inputting information into the computer system.

3. Checks stock inventory levels weekly and restocks as necessary.

4. Identifies infrequently used items and adjusts inventory accordingly.

5. Develops inventory par levels in collaboration with Manager, Specialty Team Coordinators, and Medical Staff.

6. Processes special orders as directed.

7. Ensures approvals are obtained where required and resolves purchasing disputes resulting from personal preferences of physicians in order to standardize and minimize inventory and related expenses.

8. Maintains supply requisitions, purchase orders, and invoice files.

9. May also assist Pre/Post Operative Care and Anesthesia with inventory and supplies.

Health Unit/Scheduling Clerk Duties

1. Relieves the Unit Clerk and or Scheduling Clerk when necessary.

2. Obtains information to properly input charge items in the computer system.

3. Communicates information to the charge person and anesthesia.

4. Demonstrates the responsibilities of a receptionist for the unit; operates the unit's communication system (i.e., computer terminal, telephones, intercom, pager, imprinter) and relays messages to appropriate persons; listens to patients, visitors, and staff members' concerns and channels information to the appropriate personnel.

5. Obtains information to properly schedule each case.

6. Clarifies orders as necessary.

Other Duties

1. Establishes good rapport and cooperation with physicians and physicians' offices.

2. Works cooperatively with other staff members, departments, and outside services.

3. Participates in committee meetings, disaster drills, unit and clerk meetings.

4. Attends mandatory in-service unless excused in advance by supervisor.

5. Adheres to safety/infection control policies and procedures in accordance with government regulatory requirements and accreditation standards.

6. Follows hospital, HHSC, and other governing agency policies and procedures with patients, employees, and visitors.

7. Maintains the strictest confidentiality of all hospital and hospital-related employee and/or patient information.

8. Performs other duties as assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

Other information:

BASIC EDUCATION/EXPERIENCE REQUIREMENT: Experience requiring knowledge of English grammar and spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and arithmetic.

GENERAL EXPERIENCE: Two (2) years of responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under (1) or (2) below or a combination of both:

1. Experience requiring the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g., authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity and accuracy and that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments.
2. Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and which (4) demonstrated an understanding of purchasing policies, procedures and requirements.

NON-QUALIFYING EXPERIENCE: Experience in the requisitioning of goods which did not involve the conduct of information-gathering and writing as described under General Experience, above, is not qualifying. Experience in the authorization or review of payroll claims is not qualifying.

SUBSTITUTIONS ALLOWED:

SUBSTITUTION OF SPECIALIZED EXPERIENCE FOR GENERAL EXPERIENCE: Excess Specialized Experience may be substituted for General Experience on a week-for-week basis.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Successful completion of coursework at an accredited business or technical school, college or university may be substituted for Specialized Experience on the basis of 15 semester hours of which five (5) semester hours were in purchasing, for each half year (6 months) of Specialized Experience up to a maximum of one (1) year.

QUALITY OF EXPERIENCE: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

KNOWLEDGE AND ABILITIES REQUIRED:

KNOWLEDGE OF: Government purchasing statutes, principles, practices, and procedures related to simplified purchasing methods; general knowledge of the legal aspects of purchasing; practical knowledge of common business methods, terms and practices as they relate to purchasing concerns; sources of supplies and information on a variety of supplies, materials and equipment; for some positions, inventory recordkeeping practices and procedures and supply storage and distribution principles, practices and procedures.

ABILITY TO: Follow purchasing and, as appropriate, inventory recordkeeping and other supply related procedures; use purchasing reference materials to determine appropriate supply sources and to accurately describe purchasing requirements; speak clearly; maintain effective working relationship with vendors and users; make arithmetic computations including percentage calculations; prepare routine correspondence; operate a typewriter, calculator and adding machine; and maintain files of purchasing records and reference materials.

ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.

VETERAN'S PREFERENCE: If you are claiming Veteran's Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

HEALTH AND PHYSICAL REQUIREMENTS: Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. If a job, offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

IMPORTANT APPLICATION/EMPLOYMENT INFORMATION

Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

CONTACT INFORMATION: KONA COMMUNITY HOSPITAL is located at 79-1019 Haukapila Street Kealakekua, HI 96750. For employment opportunities, please contact (808) ###-####, email: ...@hhsc.org or visit our website at

Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at (808) ###-####, ...@hhsc.org.