Job Details

Office Administrative Assistant

Telecable Systems, Inc. is seeking a proactive and dependable Office Administrative Assistant to manage our Kailua-Kona office. This role is ideal for an individual who thrives in a solo work environment and can handle a variety of administrative tasks with minimal supervision. The successful candidate will be responsible for ensuring the smooth operation of the office, supporting the remote Office Manager, and assisting the President as needed.

Key Responsibilities:

• Office Operations: Oversee daily office functions, ensuring a clean, organized, and efficient workspace.
• Communication Management: Handle all incoming phone calls, emails, and messages, directing them to the appropriate personnel and relaying information as necessary.
• Financial Administration: Receive and process incoming bills, ensuring timely payment and accurate record-keeping.
• Support Services: Assist the President and Office Manager with various administrative tasks, including scheduling, document preparation, and special projects.
• Attendance and Reporting: Maintain accurate records of office attendance and communicate any planned time off in advance to facilitate coverage arrangements.

Qualifications:

• Proven experience in an administrative or office support role.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace (Docs, Sheets, Drive) and QuickBooks.
• Ability to work independently with minimal supervision.
• High school diploma or equivalent; additional certifications or training in office administration is a plus.