Job Details

Legal Clerk

This listing closes on 11/11/2025 at 11:59 PM Hawaii.

Employer: County of Hawai`i

Salary: $41,652.00 - $52,656.00 Annually

Location: Future vacancies with immediate vacancy in Kailua-Kona, HI

Job Type: Permanent & Temporary Positions

Job Number: 2025-00163

Department: Various

Opening Date: 11/02/2025

Closing Date: 11/11/2025 at 11:59 PM Hawaii

Duties Summary

Performs routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials; assists with the more difficult tasks under closer supervision for the purpose of training; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Office of the Prosecuting Attorney - West Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Participates in preparing and processing a variety of legal forms, documents, and related materials following established procedures.
• Sorts, matches, compiles, and processes court and law enforcement forms and documents.
• Operates a typewriter or word processing equipment to type or prepare such materials as letters, memoranda, reports, briefs, legal opinions, resolutions, ordinances, petitions, affidavits, motions, summonses, subpoenas, and other legal forms and documents following specific instructions, precedents, and procedures.
• Files correspondence, documents, and other materials in various case and subject matter files in accordance with established office practices and procedures.
• Operates computer equipment to verify, input, locate, and/or abstract case and other data.
• Searches files to obtain information or materials as requested.
• Provides routing information over the phone or in person.
• Refers callers or visitors to appropriate staff members, sections, or supervision.
• May take and transcribe dictation as required.
• May operate a vehicle to perform work-related duties.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to:

• graduation from high school, and
• two (2) years of clerical experience, of which
• one (1) year shall have included legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms, and documents, and
• possession of a valid State of Hawai`i Driver's License (Class 3) or other comparable driver's license at time of filing, as applicable to position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney does not require a valid driver's license.)

Substitution of education for required legal clerical experience:

• Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience;
• an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.)

Note: Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.)

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: common legal terminology, procedures, practices, forms, and documents; filing methods and systems; grammar, spelling, and word usage, and office practices and procedures.

Ability to: prepare and type or keyboard documents, legal forms and other materials accurately which applicants may be required to demonstrate ability by satisfactorily passing an assessment exercise at the time of interview; as applicable to specific position, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing an assessment exercise at the time of interview; maintain legal records; learn to use word processing and computer equipment; learn the various types of court actions and associated processes; work within constant time constraints and deadlines, and deal effectively with other employees, attorneys, and the public. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light.

Benefits of County Employment

The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
• Vacation: Start accruing paid vacation time immediately upon hire up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.