Job Details

Alpha Inc. is seeking a detail-oriented and resourceful Junior Executive Assistant (Jr. EA) to provide high-impact support to our Executive Assistants and leadership team.

This role is central to maintaining alignment across departments, supporting executive priorities, and ensuring the smooth execution of events, projects, and administrative processes.

As a Jr. EA, you will gain exposure to the inner workings of executive operations, from coordinating high-level meetings to assisting with offsites and strategic projects. Youll play a key role in organizing systems, improving processes, and ensuring leaders have the information and resources they need to make critical decisions.

About Alpha Inc.

At Alpha Inc., we are dedicated to building Hawaii's future through excellence in heavy civil construction, water well drilling, renewable energy, and concrete services.

We live by three core values that shape how we work and lead: Lead with Heart Approaching every endeavor with humility, empathy, and respect; Strength in Unity Fostering trust and collaboration to achieve collective success; and Alpha Mentality Demonstrating grit, accountability, and a relentless drive to excel.

What You Will Do

• Assist Executive Assistants in managing executive calendars, resolving scheduling conflicts, and preparing agendas.
• Coordinate communications and logistics across department heads, staff, and executives.

Event & Project Coordination

• Support executive offsites, strategic projects, and internal events.
• Maintain guest and event records (RSVPs, NDAs, preferences, contact lists).
• Manage vendor relationships and logistics for event planning and execution.

Administrative Operations

• Organize and file sensitive documents related to estate operations, security, and leadership support.
• Track receipts, expenses, and company subscriptions.
• Support new hire onboarding and ensure consistent employee experience.

Process & Continuous Improvement

• Assist with SOP development, training coordination, and rollout of new process initiatives.
• Identify bottlenecks, propose improvements, and support cross-team alignment.
• Use project management and workflow tools (e.g., Asana, Trello, Monday.com, Jira) to track deliverables.

What You Bring

• High School Diploma or equivalent required; Associates or higher in Business Administration or related field preferred.
• Minimum 1 year of experience in a fast-paced office, leadership support, or administrative environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational, time management, and communication skills.
• Ability to handle confidential information with discretion.
• Sense of urgency and adaptability in dynamic situations.

Preferred Skills & Experience

• Experience with calendar and schedule management.
• Event planning and cross-functional coordination experience.
• Familiarity with AI tools (e.g., ChatGPT) to streamline workflows.
• Strong attention to detail and commitment to accuracy.

Why Alpha?

At Alpha Inc., were not just building infrastructurewere building Hawaiis future with purpose, precision, and pride.

Requirements (Conditions Of Employment)

• Completion of standard pre-employment screening.
• A background check conducted after a conditional offer; past issues reviewed case by case per Hawaii and federal law.
• Passing a drug test (for both full-time and part-time hires) conducted under Hawaiis statutory requirements.

Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawaii law.