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We are a mid-size well-established law firm seeking an experienced litigation legal assistant looking to put down roots in a friendly, team-oriented environment.

Since 1963, our firm has remained steadfast and proud of our history of providing excellent counsel to serve the legal needs of our community. Representative of the diversity of Hawaiʻi, we are a fusion of cultures and backgrounds and offer multidisciplinary resources for our clients. Our founders left the office each day proud of what they accomplished, and we continue to follow their example to carry forward their legacy and the true spirit of aloha.

The ideal team member should possess these qualities:

• Strong Communication Skills – Able to convey ideas clearly, listen actively, and adapt messaging to different audiences.
• Problem-Solving Ability – Demonstrates critical thinking and can develop creative, effective solutions under pressure.
• Team-Oriented Mindset – Collaborates well with others and contributes positively to group dynamics.
• Adaptability – Comfortable with change and quick to adjust to new challenges, tools, or workflows.
• Integrity and Accountability – Holds themselves to high ethical standards and takes responsibility for their actions.
• Detail-Oriented – Pays attention to the small things that can make a big difference in quality and accuracy.
• Initiative – Proactive in identifying opportunities for improvement and taking action without being asked.
• Positive Personal Demeanor - Balanced and workplace-appropriate, with a pleasant and friendly disposition.

Duties & Responsibilities:

• Capacity to support several attorneys within a diverse and supportive team.
• Manages attorney calendars in an expedited and precise manner, including scheduling and monitoring of appointments, meetings, hearings, mediations, depositions, court dates, and all pertinent deadlines.
• Prepares and coordinates legal documents and correspondence through processes including drafting, proofreading, assembling, finalizing, mailing, docketing, and filing in digital and/or hard copy formats according to the firm policies and legal requirements.
• Provides clear and professional communication with clients, partners, and fellow team members in person, via phone, email, and/or written methods.
• Maintains meticulous data entry and record keeping across multiple systems.
• Conducts basic research and fact checking via the most applicable methods.
• Assists in managing attorney timesheets, billings, and expenses, ensuring timely and accurate completion while supporting the final review process.
• General administrative responsibilities including, but not limited to, scanning, copying, sorting, and shredding.
• Additional duties as assigned.

Qualifications:

Minimum qualifications required include:

• 3+ years of experience in the legal field with advanced knowledge of applicable terminology, documents, administration and workflows, as well as court filings, rules and procedures.
• Thorough knowledge of and familiarity with litigation processes and procedures.
• Experience with legal systems such as JEFS and PACER.
• Exceptional documentation, data entry, and proofreading skills with strength in accuracy, attention to detail, and thoroughness.
• Ability to type a minimum of 60 words per minute (wpm)
• Ability to maintain strict confidentiality.
• Proven proficiency in multi-tasking, prioritizing, and organizational skills in both independent and collaborative environments.
• Working knowledge of MS 365 products (Word, Excel, Outlook, Teams) and Windows 10 and/or 11 operating system.
• Ability to adhere to established protocols and procedures, receive constructive feedback and direction, and comply with established directives.
• Excellent verbal communication skills, including professional and polite phone etiquette.
• Punctuality with a strong attendance record.

Preferred qualifications:

• Working knowledge of ProLaw
• Notary credentials
• Additional legal experience and/or knowledge in applicable practice areas of our firm

Work Schedule:

This is a full-time, non-exempt position adhering to a Monday through Friday work schedule. Standard work hours up to 40 hours per week. All work will be performed in a secure, climate-controlled office setting. Additional hours may be requested dependent on attorney and/or firm needs.

Physical Requirements:

This position requires the ability to work in a seated, sedentary position for a majority of time, however, tasks will also require standing and walking throughout the office periodically. Must be able to lift/move a minimum of 20 pounds and maintain a sense of spatial awareness for security purposes.

Our benefits package includes medical, dental, vision coverage, 401(k), flexible spending plans, volunteer hours, holidays, vacation, and sick leave. Please note, this position does not provide parking.

Pay Range:

Starting at $50,000.00 annually; pay will be commensurate with experience.

Job Type: Full-time

• 401(k)
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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