Job Details

Fiscal Specialist (Senior Accounting Administrator for Extramural Funds)

Fiscal Specialist (Senior Accounting Administrator for Extramural Funds)

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Title: Administrative Support - Fiscal Specialist (Senior Accounting Administrator for Extramural Funds)

Position Number: 0080138, 0081155T, 0097322T *Readvertisement

Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI), Office of Research Services (ORS) – Extramural Funds Accounting

Location: Manoa Campus

Date Posted: 05/23/2025

Closing Date:06/09/2025

Band: B

Salary:salary schedules and placement information

Additional Salary Information: Commensurate with education and experience

Full Time/Part Time: Full Time

Temporary/Permanent:Permanent & Temporary

Duties and Responsibilities

(** denotes essential functions)

• **Manages a portfolio of awards independently, including workload prioritization, meeting deadlines, and proactively identifying and resolving issues, to ensure timely and accurate processing and compliance.
• **Manages the setup and ongoing maintenance of awards and accounts across the UH System, ensuring accuracy, timeliness, and compliance with fiscal policies, regulatory standards, and sponsor requirements.
• **Oversees the preparation and timely submission of invoices, draw downs, and financial reports for the University of Hawaii (UH) System, ensuring full compliance with established policies and standards.
• **Assists in accounts receivable processes and resolution of related issues.
• **Manages workload and priorities effectively to ensure compliance with critical deadlines and reporting requirements.
• **Stays informed of current regulations, recommends and implements process improvements, and mentors and trains staff to enhance team efficiency.
• **Conducts trainings and cross-training for backup colleagues, assists in the creation of training materials and programs, and provides backup support to colleagues as needed.
• **Serves as a subject matter expert and resource for extramural accounting policies and procedures.
• **Analyzes and resolves complex accounting issues, providing guidance and definitive interpretations of the UH's extramural accounting policies and procedures.
• **Collaborates with diverse stakeholders, including units under the Office of the Vice President for Research and Innovation (OVPRI), such as the Office of Research Services (ORS), as well as UH campus departments and external sponsors, to enhance and streamline research accounting administration across the University of Hawaii System.
• **Leads and/or contributes to system-wide initiatives, such as conducting audits, implementing systems, and developing standardized procedures to improve efficiency and consistency.
• Other duties as assigned.

Minimum Qualifications:

Education and Professional Work Experience:

• Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities in accounting, finance, or fiscal management, or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities:

• Considerable working knowledge of principles, practices and techniques in the area of accounting, financial, or fiscal operations or managements demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, (word processing, spreadsheet, PDF, shared file servers), and enterprise-level accounting systems.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications:

• Demonstrated ability to effectively and independently manage time and workflow to meet competing deadlines, ensure accuracy across various responsibilities, and demonstrate flexibility when priorities shift.

Desirable Qualifications:

• Working knowledge of principles, practices, and techniques in extramural funds administration in a large organization, including award management, financial reporting, and compliance.
• Working knowledge and understanding of federal and state laws, rules, and regulations pertaining to financial management, reporting, and compliance of extramural funds.
• Working knowledge of University of Hawaii extramural funds policies and procedures.
• Working knowledge of Kuali Financial System or similar enterprise-level accounting software used for relevant fiscal and accounting functions.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  IT Services and IT Consulting

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